7 Reasons to Move Your Business to the Cloud

Is there anything more time consuming than dealing with frustrating technology in your business?  The mental effort, time, and financial outlay that happens when computers or networks crash can make life difficult.

Dealing with these difficulties isn’t why you started your business in the first place.

Many business owners are figuring out how much easier life can be once their business has been moved to the cloud.

Putting together the right set of software and services will help you throughout your daily operations. It can also help you maintain a higher level of security and increase your bottom line.

As a business broker, I see businesses valued even higher because a large part of their systems is using cloud computing software and services.

1. It’s far easier to work together.

Gone are the days you would have to network hard drives together or constantly email documents back and forth. Let alone make sure those documents were updated on every machine that they were previously stored on.

Today you can store documents on the cloud and have them automatically updated and easily accessible from anywhere in the world.  This can be a huge benefit for a small business, especially if you have outsourced employees or remote employees in other countries.

You can completely do away with a central hard drive in favor of a service like Google Drive.  You can also stay connected through services like Skype and Slack, and manage the projects that your team is working on through a service like Trello.

2. You can monitor your finances in real-time.

When you’re running software that isn’t based on the cloud, you’re dealing with clunky software that needs to be constantly synced and updated to keep your information as up-to-date as possible.

Your accounting software is a perfect example of this.  Most accounting software eats up a substantial amount of time especially when you have multiple people submitting information.

You can save your sanity (and the time it takes to manage your books) by using a cloud-based service like Quickbooks or Xero.

With cloud-based accounting software, you can authorize users to add and remove information. This way, everyone involved can work from a single ledger that stays up-to-date at all times.  You can also feed this information directly to your financial institutions to make sure your bank accounts are accurate.

3. You can access your business from anywhere.

Business today operates at lightning-fast speeds. If you’re not able to access your business’ data from wherever you’re at, you could end up getting left behind to one of your competitors.

The advantage that cloud-based computing offers is that you can access all of your business’ files from anywhere, and almost any device — desktop, laptop, tablet, or even a smartphone.

Everything from your calendars, applications, and email to your chat services, accounting services, and more are easily accessible by you and your team in real time.

4. You’re going to save money.

It’s unfortunate, but often business software that is needed on your physical machine is incredibly expensive.

For example, you need to pay for the software itself — which can be outrageous — but you’ll also need to have the hardware in place to handle that software.

With cloud-based software, you can spend 10% of the price tag and leverage the best-of-the-best hardware on the software creator’s servers.  Cloud service providers tend to offer plans based on how many users will be accessing the software so you can scale as your business grows.  

Whereas, the physical location-based software will be sold based on where you think your business will end up — not where it’s actually at right now, in terms of the number of employees you have.

This all means you’re going to save quite a bit of money on IT costs, equipment, support, and upgrades if you switch to cloud-based software.

5. Cloud-based work promotes innovation.

There’s no denying that moving to cloud-based computing will speed up traditional work that typically takes much longer. By moving your business to the cloud your teams will be able to work faster and more cohesively than ever before no matter where they are. Choosing to adopt the cloud in your business helps you maintain a competitive advantage while also attracting a new type of customer and employee.

6. Working in the cloud is actually safer.

Security threats are real and unless you have a huge budget your business could be at higher risk than you believe.  Hackers are targeting businesses that cannot afford proper IT security, and one breach in your systems could mean huge lawsuits for your business.

Moving your business to the cloud lets you tap into large corporation’s huge teams of IT security specialists. This will save you thousands over hiring your own IT security staff to keep hackers out of your network or hardware.

Cloud-based services and software require high-level security. These companies aren’t going to risk the lawsuits so they hire the best of the best.  You get the benefit of these specialists just by signing up to use the service they protect.

7. There are thousands of apps available.

Right now, the cloud makes it easy for you to stay flexible in your business. You can scale up the solutions that are working and scale down the ones that aren’t.

The same can’t be said for desktop-based software.  Once you purchase a specific license, you don’t get a refund for any licenses you’re not going to be using.

Many cloud-based services also have add-ons and other plugins to increase the functionality of their services and tailor the experience specifically to your business.  Making the move to the cloud will open up a completely new world to help you and your team work smarter, not harder.

When you’re ready to bring your business into today’s digital landscape, you’ll see that moving your business to the cloud provides quite a few different benefits.

Hopefully, the 7 reasons I’ve broken down are enough to get you to take the leap and implement cloud-based services into your business.